The purpose of the Accounts Payable department is to ensure that all disbursements of City funds are made in accordance with City policy and in accordance with generally accepted accounting principles (GAAP). The responsibility of the department is to issue payments for goods and services rendered to the City by individuals and vendors.
Note: All Vendors who submit invoices for payment must provide the City with a completed Form W9 (PDF) in accordance with Internal Revenue regulations. Accounts payable will not process payment requests without proper documentation.
You may send the Form W9 via facsimile to 956-361-3813 or sb_finance.
Check Registers
Accounts Payable check registers include:
- Payments to agencies per contractual terms and conditions
- Travel/Training reimbursements to City Council and employees
- Refunds for deposits on utilities, facilities rentals, etc.
The registers do not include payroll checks and exclude checks that might provide protected privacy information, such as child support and deferred compensation.
